Get to know the role:
Responsible for providing administrative and operations support to the Security Department including maintaining security documentation and records, coordinating with security agencies, monitoring attendance and personnel deployment, assisting with contract administration and ensuring accurate documentation and compliance with company procedures to support the smooth daily operations of the Security Department.

Key Responsibilities:

• Manage security personnel agreements and administer security service contracts, including working days, deductions and payment structures.
• Liaise with security agencies on operational matters, personnel performance, disciplinary cases and blacklisting.
• Oversee outsourced security services, including personnel deployment, attendance, replacements and complaint handling.
• Coordinate security personnel arrangements to ensure adequate coverage and smooth daily operations.
• Monitor compliance with contractual requirements and company procedures relating to outsourced security services.
• Coordinate CCTV requests and maintain security-related records, forms and supporting documentation.
• Coordinate with the Finance Department on security service invoices and payments.
• Identify opportunities to improve security administration and outsourced service coordination.
• Perform any other duties in general operational functions and ad-hoc assignments.

You should have:

• Diploma or Degree in Business Administration, Management, or a related field.
• Minimum 1–2 years of experience in administration, preferably in security operations, contract administration, or outsourced service management.
• Proficient in Microsoft Office, particularly Excel, for record keeping, data tracking, and report preparation.
• Good coordination, communication, and interpersonal skills to liaise with security agencies and internal departments.
• Detail-oriented with good organizational skills in managing contracts, attendance records, invoices, and supporting documents.
• Able to handle confidential information, administrative tasks, and operational issues responsibly.
• Good problem-solving skills and able to work independently with minimal supervision.
• Fresh graduates with relevant qualifications and a strong willingness to learn may also be considered.

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