JayaGrocer Careers:

Role and Responsibilities:

1. Procurement & Sourcing

Source and procure non-trade items (e.g., packaging materials, uniforms, stationery, operational supplies) in a timely and cost-effective manner
Identify, evaluate, and onboard new suppliers to expand and strengthen the supplier network
Obtain quotations, conduct price comparisons, and support decision-making based on cost, quality, and lead time
Execute purchase orders (POs) and ensure accurate and timely order processing

2. Vendor Management & Negotiation

Build and maintain strong relationships with suppliers to ensure reliable supply levels
Negotiate pricing, terms, and cost reductions to optimize procurement spend
Monitor supplier performance through scorecards and implement corrective necessary actions
Ensure suppliers comply with company standards and requirements

3. Inventory & Stock Management

Monitor stock levels and support replenishment planning across outlets and distribution centre
Analyze stock balance reports to prevent overstocking or stock shortages
Support stockpiling strategies during crisis or supply disruptions
Coordinate with warehouse and operations team for stock allocation and distribution

4. Product & SKU Management

Manage and maintain SKU listings, ensuring accuracy in system records
Support SKU expansion initiatives to improve operational efficiency and product availability
Work closely with stakeholders to introduce new items or improve existing specifications

5. Process Improvement & SOP

Develop and enhance procurement processes and Standard Operating Procedures (SOP)
Implement tools such as checklists, tracking sheets, and forms to improve workflow accuracy
Identify operational gaps and propose improvements to increase efficiency and reduce errors

6. Reporting & Analysis

Prepare monthly procurement and costing reports for finance and management review
Conduct analysis on goods returns, supplier performance, and cost trends
Maintain master data records (Supplier/SKU/Category) for accurate tracking and reporting

7. Project Coordination (Ad-Hoc)

Participate in cross-functional projects such as new product development, branding initiatives, and operational improvements
Coordinate with marketing, operations, and warehouse teams to ensure successful project execution
Support rollout of new non-trade items across outlets

8. Compliance & Record Keeping

Maintain proper documentation and records for procurement activities
Ensure data accuracy and real-time updates in tracking systems (e.g., Google Sheets, ERP systems)
Adhere to company policies and procurement guidelines

9. Team Support & Coordination

Support and guide junior staff or officers in daily procurement activities
Ensure smooth workflow and timely completion of assigned tasks
Collaborate with internal stakeholders including operations, finance, and warehouse teams

10. Outlet Visitation & Findings Report

Conduct scheduled and ad-hoc visits to outlets to assess non-trade item usage, stock conditions, and operational compliance
Observe and evaluate on-ground procurement and inventory practices against company standards
Identify gaps, discrepancies, or areas for improvement during outlet visits
Document findings and prepare structured visit reports for management review
Follow up with outlet teams and relevant stakeholders on corrective actions arising from visit findings
Track resolution progress and escalate recurring issues where necessary

11. Chemical Safety Documentation & Compliance

Maintain and update records of all chemical-related safety documentation, including Safety Data Sheets (SDS/MSDS) for cleaning agents, pest control chemicals, and other hazardous materials used across outlets
Ensure documentation is complete, current, and readily accessible for internal and external audits
Coordinate with suppliers to obtain and renew chemical safety documents as required
Support compliance with regulatory requirements and company safety standards related to chemical handling and storage
Flag and follow up on any expired or missing documentation in a timely manner