About Jaya Grocer:
Jaya Grocer is an affiliate of Grab, Southeast Asia’s leading superapp. To bring the convenience of on-demand grocery delivery to more consumers in Malaysia, we are dedicated towards building a strong team that is aligned with our goals. At Jaya Grocer, team collaboration and dedication are what we require to deliver quality products and service to our consumers and customers.
Our Vision:
Our goal is to become the leading online-to-offline (O2O) retailer, leveraging our omnichannel strength to provide our customers with a rewarding, fulfilling, and exciting experience. Our goal is for customers to say “I can get what I want whenever I need it”. We aim to achieve this through offering high-quality yet affordable goods, facilitating seamless cashless checkouts, loyalty membership via GrabRewards and introducing our private label with "Grab Signatures.
Our Mission:
- Provide a diverse variety of high quality and fresh produce
- Offer attractive best value pricing
- Ensure customers have the best shopping experience
- To grow the business through successful collaboration and partnerships
- Practice the values of Jaya Grocer every single day
Our Values:
- Teamwork
- Trust
- Integrity
- Customer Satisfaction
- Growth
These Values form the foundation of our organization and should be lived by each of us, as they are a part of our DNA. So, if you fit the profile and are able to contribute towards our goals, join us!
Get to know the role:
The Assistant Buyer – Non-Trade supports the procurement and management of non-trade goods required for daily retail operations across multiple outlets. This role is responsible for sourcing, vendor management, cost control, inventory planning, and process improvement to ensure operational efficiency, cost effectiveness, and supply continuity.
Key Responsibilities:
1. Procurement & Sourcing
Source and procure non-trade items (e.g., packaging materials, uniforms, stationery, operational supplies) in a timely and cost-effective manner
Identify, evaluate, and onboard new suppliers to expand and strengthen the supplier network
Obtain quotations, conduct price comparisons, and support decision-making based on cost, quality, and lead time
Execute purchase orders (POs) and ensure accurate and timely order processing
2. Vendor Management & Negotiation
Build and maintain strong relationships with suppliers to ensure reliable supply and service levels
Negotiate pricing, terms, and cost reductions to optimize procurement spend
Monitor supplier performance through scorecards and implement corrective actions where necessary
Ensure suppliers comply with company standards and requirements
3. Inventory & Stock Management
Monitor stock levels and support replenishment planning across outlets and distribution center
Analyze stock balance reports to prevent overstocking or stock shortages
Support stockpiling strategies during crisis or supply disruptions
Coordinate with warehouse and operations team for stock allocation and distribution
4. Product & SKU Management
Manage and maintain SKU listings, ensuring accuracy in system records
Support SKU expansion initiatives to improve operational efficiency and product availability
Work closely with stakeholders to introduce new items or improve existing specifications
5. Process Improvement & SOP
Develop and enhance procurement processes and Standard Operating Procedures (SOP)
Implement tools such as checklists, tracking sheets, and forms to improve workflow accuracy
Identify operational gaps and propose improvements to increase efficiency and reduce errors
6. Reporting & Analysis
Prepare monthly procurement and costing reports for finance and management review
Conduct analysis on goods returns, supplier performance, and cost trends
Maintain master data records (Supplier/SKU/Category) for accurate tracking and reporting
7. Project Coordination (Ad-Hoc)
Participate in cross-functional projects such as new product development, branding initiatives, and operational improvements
Coordinate with marketing, operations, and warehouse teams to ensure successful project execution
Support rollout of new non-trade items across outlets
8. Compliance & Record Keeping
Maintain proper documentation and records for procurement activities
Ensure data accuracy and real-time updates in tracking systems (e.g., Google Sheets, ERP systems)
Adhere to company policies and procurement guidelines
9. Team Support & Coordination
Support and guide junior staff or officers in daily procurement activities
Ensure smooth workflow and timely completion of assigned tasks
Collaborate with internal stakeholders including operations, finance, and warehouse teams